<aside> <img src="/icons/info-alternate_gray.svg" alt="/icons/info-alternate_gray.svg" width="40px" />
The Project Management Suite is the all-in-one Project Management solution for Notion for professional project management. The Suite contains a portfolio dashboard, project portals, and more than 60 ready-to-use project templates to help you manage professionally every project. Find out more and get the PM Suite here.
</aside>
The Project Cards are one of the core features of the Project Management Suite, serving as the portal to managing all aspects of your individual projects. Whether you’re working on a large, complex project or a smaller task-based initiative, the project cards are designed to streamline project management and help you stay organized.
In this guide, you’ll learn how to create new projects, manage them through project cards, and leverage the templates to simplify your workflow.
<aside> <img src="/icons/movie-clapboard-play_gray.svg" alt="/icons/movie-clapboard-play_gray.svg" width="40px" />
Watch the detailed video to understand how to use the Project Cards for Large and Small projects.
</aside>
Starting a new project is easy. Here’s how to get started:
Step 1: Use the Quick Actions
From the Quick Actions button on the left panel, click on New Project to create a new project card.
Step 2: Choose the Project Portal
You’ll be prompted to select either a Large Project Portal or a Small Project Portal. The choice depends on the complexity of the project:
The Large Project Portal is designed for projects that require detailed management across several phases, while the Small Project Portal offers a more concise experience for less complex projects.
| | Large Project Portal | Small Project Portal | | --- | --- | --- | | Suitable for | Projects lasting several months, with complex deliverables, larger teams, and multiple stakeholders. | Short-term projects with fewer people and simpler deliverables. | | Templates included | Initiation (5): ****Business case, Feasibility Study, Project charter, Project initiation checklist, SWOT Analysis Planning (14): Project scope, Requirements (Moscow), KPIs Tracker, Project Complexity matrix, RAID log, Project team overview, RACI, Stakeholder engagement, Cost management plan, Communication plan, Change management strategy, Procurement management plan, Marketing ****action plan, Resource management plan, Gantt chart Execution (9) : Activities prioritisation, Impacted processes, Glossary of terms, Vendors selection, Solutions brainstorming, Users Testing, Meetings, Monthly reports Monitoring (5): Project change log, Decision log, Issue register, Performance improvement plan, Analytics dashboard Closing 6): Team performance assessment, Knowledge transfer, Project acceptance, Project Closure, Retrospective, Project final report | Initiation (2): ****Project charter, Project initiation checklist Planning (5): Requirements (Moscow), KPIs Tracker, Project team overview, Communication plan, Gantt chart Execute & Monitor (6) : RAID log, Vendors selection, Solutions brainstorming, Users Testing, Meetings, Monthly reports, Closing (4): Knowledge transfer, Project Closure, Retrospective, Project final report | | Examples | Building an app, launching a new product, or managing a long-term campaign. | Organizing an event or managing a small marketing campaign. |
Large Project Example
Small Project Example
Once you’ve created your project, you’ll be able to view and manage it through its Project Card. Each card is organized into several key sections: